A Standard Work Instruction Template Work Instruction Template is a tool used to demonstrate specific, sequential, and detailed information about who, what, when, and how a particular task will be performed. It provides ideal guidance for newly hired employees to quickly engage the workforce and ramp up production. It also helps to reduce the likelihood of risks and errors during the execution of work processes.
Standard work instruction template
A safety Standard work instruction template is used across different industries to record key components of workplace safety policies, including hazards, safety protocols, closure procedures, and emergency plans. Below is an example work instruction used to guide specific users in demonstrating sequential information to perform a task.
Importance of a Standard work instruction template
A Standard Work Instruction Template work instruction model is essential for companies in all industries. It helps project owners, supervisors, or trainers pass instructions and scope of work to their respective teams. It guides the team through certain tasks, including the step-by-step processes, project requirements, tools, materials to use, and other policies that will help them perform their tasks accurately. It also helps to increase employee efficiency and productivity.
How to write Standard work instructions
Writing Standard work instruction is fundamental as it is one of the foundations of a project. The person who will create the work instructions must be well informed, trained and oriented on the subject. A work instruction should be easy to understand, clear and accurate for all team members or stakeholders who will read it and understand it as their reference. Here are the steps on how to write work instructions.
provide general information
Gather all necessary information before building the Standard work instruction, including high-level procedures, policies, and task dependencies. It is important to provide context for the project or assigned task. Give an overview of the purpose of the work and identify the project or task owners.
Present a step-by-step procedure
Describe clear and simple step-by-step project details. It should be easy to understand and can be followed immediately to ensure that all actions are carried out by the task owners. It should also include materials, references or images to support the Standard work instructions.
Validate the task
Standard Work instructions must be written by subject matter experts (SMEs) to ensure that every detail of the instruction is accurate and within the scope of work.
keep things simple
Standard Work instructions should be easy to use and formatted for readability. It should be in sequential order and avoid using complex words such as jargon, acronyms and technical terms that cannot be understood by the intended user. Use appropriate language and keep work instructions short and concise.
Test the work instruction
Test the work instruction and let a colleague follow the steps. Identify if there is confusion or unclear instructions that would lead to improper processing of the task. This would help to immediately correct the Standard work instruction template prior to disclosure to those responsible for the task.
Keep Standard work instructions documented
Record the work instruction and distribute it to those responsible for the tasks. Make sure the task owners read and validate before the task runs. Review the work instructions regularly and update them if necessary. Save it where anyone who needs the work instruction can access it.
Advantages of using a standardized work instruction with iAuditor
Traditional paper work instruction templates take up a lot of space and are susceptible to damage and loss. The hassle of cluttered documents, repetitive work, and inconvenient transfer of work instructions can all be avoided using Safety Culture’s iAuditor . It provides project managers, trainers and supervisors with the resources to customize, create and distribute work instructions – all in one easy-to-use mobile app. With iAuditor, they can:
- download ready-to-use work instructions templates and access them via your iOS or Android mobile device anytime, anywhere, even offline;
- take, annotate and attach photos of work instructions for easy reference;
- easily access and share work inspection templates with any member of the organization;
- verify the employee’s understanding of work instructions with a digital signature; and
- Take advantage of unlimited cloud storage for data protection and easy access.